Your events are too important to manage with technology that’s not up to the task.
Here are three big things to look for in event management software for your association.
How important is your association’s choice of event management software?
In a recent study of event planners by Community Brands, respondents who say their organization is an early adopter of technology report growth in almost every area of event management and execution. Even with a small staff, you can take a cue from these tech-forward organizations by investing in modern software that supports your event management and helps you streamline and improve your events.
Here are three big things to look for in event management software for your association:
1. Event management tools directly linked to your AMS
With a small staff, it’s especially important for your association to manage your events more efficiently. Don’t get stuck using event management software that isn’t directly connected with your membership software. There’s no need for your staff to waste valuable time manually entering and importing/exporting event data, and possibly making data entry errors.
Instead, look for event management software that streamlines event management tasks and links your event information directly with your association management software (AMS). For example, YourMembership AMS by Community Brands includes event management functionality that allows you to create and manage everything from small meetings to large events. You can copy events to save time on event setup. You can also manage everything – from event details and online registration to ticketing, check-in, and badge printing – all through one system.
2. Easy attendance and continuing education credit tracking
Your event management software should give you the ability to easily track attendance and award continuing education credits earned at your events. For example, with YourMembership AMS, you can track who attended each event and session, and then automatically award the correct certifications or number of credits to each attendee. You can automatically send email confirmations when members have earned credits and certifications to keep them informed. Plus, your members can log in to a member portal to view their credits and certifications.
3. Automated event wait list functionality
With the right event management software, you can easily get more people to attend your events. By eliminating manual steps from your event wait list process, you can improve the efficiency of your event management efforts and help to ensure you fill each attendee spot.
For example, YourMembership AMS includes wait list functionality that allows you to set wait list limits, let potential attendees add themselves to the wait list when the limit is reached, and then automatically invite the next person on your wait list when a space opens.
Learn more about the power of an automated wait list process for your association. Read the guide, Optimize Event Attendance to Boost Revenue for Your Association.
Choosing modern event management software is critical to the success of your association’s events. Learn more about how to make your next event or conference a big success: Read The Ultimate Guide to Association Event Management.